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University of Guyana Library

"Information Portal"

Rules & Regulations

Membership

  1. All registered undergraduate and graduate students, academic and non-academic staff and members of the Council of the University are eligible for membership.  Students are required to pay a refundable cautionary deposit of $1500.00 at the time of initial registration.
  2. Other persons including visiting researchers may be granted Library privileges at the discretion of the Librarian.  If borrowing privileges are granted, applicants will be required to pay a non-refundable annual fee of $3000.00.

Identification of users

All users of the University are required to produce some form of identification on entering the library:

  1. Students - Identification Card (University of Guyana).  Students are required to wear their Identification cards in the Library at all times.
  2. Staff – Readers’ Identification Card
  3. Visitors – National Identification Card or a visitor’s card with photo identification.

Registration

All persons eligible to use the Library must first register by filling up the prescribed registration form.  Students are required to produce their University Identification Cards for the purpose of registration.  They will also be required to do so at other times when requested by a member of the Library or Security staff.  For visitors and other users, the University Librarian’s letter of acceptance must be presented at registration.

All library members including academic staff must re-register at the beginning of each academic year. No person will be allowed to re-register in the library until all indebtedness to the library has been cleared up.

Tickets are issued free at registration.  Lost tickets will be replaced three (3) weeks after student has reported his/her tickets lost, at the cost of $100.00 each.

General Library Rules

  • All type of bags, items and parcels must be checked by the Security Officers before being taken into the Library or being placed in the Bag Bay and on leaving the library. All monies and valuables must be removed.
  • All cell phones must be turned off or be placed on silent mode before entering the Library.
  • Charging of cell phones and lap tops is prohibited in the library.
  • Reasonable quietness must be maintained in the Library.
  • The Librarian shall at all times have authority to maintain good order in the Library and will exclude from it or suspend from its use any reader who breaks these Rules and Regulations. He/she will report to the Vice-Chancellor any person responsible for serious or persistent breach of these rules. All members of the Library staff are empowered to request readers to comply with these Rules and Regulations. Food, drink and smoking are prohibited in the Library. Cameras should not be used in the Library without permission.

Loans

No book, periodical or other library material may be removed from the Library unless the prescribed loan form for it has been completed, signed and handed in at the Circulation Desk and the date label stamped and signed by an authorised member of the library staff.

Readers’ tickets are not transferable.

Undergraduate, Certificate and Diploma students may borrow up to eight (8) items at a time, two (2) of which are for reading room use only.  Masters students may borrow up to twelve (12) items, two of which are for reading room use only.

Academic staff and administrative staff may borrow up to twenty (20) items at a time for the duration of one term.  Such loans will be automatically due on the last day of each term.

A full-time UB (junior) Staff who is a registered student must register in the Library as a student.

Borrowing visitors and approved institutions with borrowing privileges, will be restricted to the number of books specified by the University Librarian.  The usual number is three (3).

Special loans to Department for short courses sponsored by the University may be made under certain specified conditions at the discretion of the Librarian.

All members of the library must return books to the library immediately if requested to do so by the Librarian.  Disciplinary action will be taken against defaulters.

Books in the general collection may be renewed for a further loan period provided that they have not been reserved by other members of the Library.  Such books may be renewed by telephone or by post.

Books on loan to other readers may be reserved.  The reader shall be alerted when the book is available.  In the case of normal loans, books should be collected within seven (7) days.

Certain publications may not be removed from the Library.  These include materials in the Caribbean Research Library (CRL) and other special collections.  Examples of such material include reference books, theses, rare items, journals and books of special value.

Reserve collection

Only registered students and academic staff of the University may borrow books on 48-hour loan.  Academic staff may borrow items from the collection in his/her subject area.  No more than two (2) items may be borrowed at any one time.

48-h Loans

48-hour loans should be returned on the date due by 18:00 h (6:00 p.m.)  except on Saturdays when they should be returned by 14:00 h (2:00 p.m.).

Request items on the 48-hour loan will be reserved for a borrower up to 10:00 h on the day after it is due.

48-hour loans are not renewable, but may be re-issued to the same borrower one hour before closing time of the same day.

Two-h loans

Reserved books are issued for two (2) hour for use in the Library, except when they are issued on overnight loan two hours before closing time.  Such overnight loans must be returned by 9:30 hours on the date due.

Books in the Reserve Collection may be renewed for a further two hours if not required by another reader.

Periodicals

Periodicals are normally issued for two (2) hours if not required by another reader.

Periodicals may not be taken out of the Library.

Fines and other sanctions

The Librarian is empowered to levy a fine on any user who fails to return library materials within the prescribed period as well as for damaged materials.  All fines are subject to review.

The fine for late return of ordinary loan material will be $60.00 per item for each day (including Sundays and holidays) that the book is overdue.

The fine for late return of books in the Reserve Collection will be $200.00 a day or part of a day that the book is overdue including Sundays and holidays.

The fine for late return of books on 1-week (7-days loans) will be $60.00 for each day that the book is overdue.

When after due notice a fine has not been paid, the University Librarian is authorised to request the Registrar to take further action.

A maximum fine of $10,000.00 is charged for one (1) overdue item.  This is subject to review.

Only the University Librarian is empowered to waive fines.

Users will be suspended for a period of not more than one month for failure to return overdue books as follows:

Ordinary loan - after being overdue for more than two (2) weeks.

One week loan - after being overdue for more than one (1) week.

48 hour loan - after being overdue for more than one (1) day.

Overnight loan - after being overdue for more than two (2) hours.

Two hour loan - after being overdue for more than two (2) hours.

Fines are charged for each day including Sundays and Holidays.

Loss, damage or theft

Users who deface, damage or lose books shall be required to replace such books within one week or to pay twice the cost of the books.

Theft and mutilation of Library property are punishable by suspension or expulsion from the University.  Legal proceedings will also be considered.

Miscellaneous conduct

The Library is provided exclusively for academic study.  Any conduct, e.g. audible conversation, inconsistent with this purpose or detrimental to its pursuit by others, shall constitute a breach of these Rules and Regulations.

The Librarian shall at all times have authority to maintain good order in the Library and will exclude from it or suspend from its use any reader who breaks these Rules and Regulations.  He/she will report to the Vice-Chancellor any person responsible for serious or persistent breach of these Rules and Regulations.

All members of the Library staff are empowered to request readers to comply with these Rules and Regulations.

Smoking is not permitted in the reading rooms.

Food and drink may not be brought into the reading rooms. 

Audio equipment shall not be played in the reading rooms. The Learning Resource Centre (LRC) is provided for this purpose.

Charging of laptops and cell phones is prohibited.  Laptops may used on battery power in the library.   All cell phones must be turned off before being taken into the Library.

Children may enter the Library provided that an accompanying adult is responsible for their good conduct while in the Library.

Animals, with the exception of guide dogs, shall not be allowed to enter the Library.

Bags of all types and parcels must be examined by the Security Guards before being deposited in the Bag Bay, or taken into the Library.   No bags exceeding 10" x 6" x 4" or 20cm x 15cm x 10cm may be brought inside the Library.  All monies and valuables must be removed.

All items being carried in and out of the Library are subject to inspection and must be shown to the Security Guard at the entrance/exit.

Users must not misuse, damage or remove any equipment, furniture or fittings belonging to the Library.

Personal property shall not be left in the Library overnight.

Users must not be offensive and are expected to give co-operation to Library  staff.

Users are not allowed within working areas (designated by STAFF ONLY signs)

Users are asked to pay attention to all notices displayed in the Library.

A member of the University may introduce one or two visitors to view the Library, provided that no inconvenience is caused to the users.  Parties of visitors can be admitted only by agreement with the University Librarian.

 Use of Lockers

Lockers are located on the Ground Floor, entrance of the Library for the exclusive use of patrons of the University of Guyana Library for storage of items. All keys for lockers must be returned fifteen (15) minutes before closing time (kindly  check the notice boards for closure times of the Library).
In keeping with the Rules that no bags or food and drinks are allowed into the Library, lockers are provided for the storage of these items. This is in keeping with the need to protect learning resources and other assets and to provide a clean and comfortable environment for our users.

Guidelines for use of Lockers

Library lockers are available on a first-come, first-served basis and are for the exclusive use of library patrons while they are using the resources of the Library.

Lockers will be given out on a day-by-day basis for one (1) day only.

Lockers require the use of a key which will be distributed by the Security Officers on duty in the Library. Students are required to produce their identification cards in order to use the locker. Other visitors will be required to provide some other form of identification.

Once a patron is issued with a locker key, he/she is responsible for the key until it is returned.

Patrons must agree to sign in when using a locker. The log book will be lodged at the Security Check point, Main entrance.

Lockers are for individual use and must be used only by the assignee. Keys are not transferable.

No signs or other materials may be placed on the outside of lockers.

Lockers should not be held overnight. Any locker still in use after the stipulated time will be subjected to a penalty.

Food and drinks must be stored properly in lockers to avoid damage to lockers and other patrons’ property. Items must also be securely stored.

The Library is not responsible for personal property or for damage to anything placed in lockers.

The Library reserves the right to check lockers at anytime to ensure compliance with established procedures for the use of lockers.

Library books stored in lockers must be checked out.

Use of additional/supplemental locks is forbidden. All personal locks will be cut off and disposed of.

Security problems and concerns must be reported promptly to Library staff.

Penalties

If a patron does not return the key at the end of the shift, a fine of $500.00 will be levied. Patrons who fail to pay this fee will be denied borrowing and other privileges in the Library.

Lockers have integral locks. Therefore $5,000.00 will be levied for loss of keys or damage to locks.  A penalty will also be levied for malicious damage to locks.

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